The university will reimburse employees for necessary, reasonable, and approved business travel related costs and activities based on actual expenses incurred, unless otherwise noted below.

When utilizing sponsored funds to pay for travel, there are many factors to consider in addition to those set forth in this policy. This policy, in conjunction with the Travel and Related Expenses section of the Sponsored Expenditures Guidelines apply.


Includes domestic and international airfare

Business Travel Accident Insurance

General information regarding Business Travel Accident Insurance

Car Rental

Includes information about insurance coverage

Cash Advances for Travel

Requested via Spend Authorization

Conference Registration Fees

Includes fees for conferences, seminars, and training courses

Ground Transportation, Parking & Tolls

Includes all ground transportation modes and tolls

Incidental Expenses

Examples includes personal laundry, telephone/internets fees, and fees associated with international travel

International Travel

Information regarding international travel registry


Includes hotels and other over-night accommodations


Includes beverages & gratuities

Spouse/Domestic Partner Travel Cost

When incremental travel expenses may be reimbursed

Use of Personal Automobile

For travel purposes