Incremental business travel expenses of a spouse or domestic partner accompanying an employee are not reimbursable unless both conditions listed below are met.

  1. There is a legitimate business purpose for their attendance. Documentation such as an invitation requesting them to attend or an explanation outlining the bona fide business purpose must accompany the expense report. When there is no legitimate business purpose the incremental costs for that person(s) should not be paid for or reimbursed by the university.
  2. Prior written approval is obtained from the appropriate Dean, Vice Chancellor, or Executive Vice Chancellor and attached to the expense report. An appropriate Medical School department chair may also approve such cost. The Executive Vice Chancellor for Administration or the CFO can approve a request for spouse travel from the

When incurred, all incremental costs should be clearly identified and charged to the Spouse / Domestic Partner Travel expense item.