Procurement Card Policies

It is essential that Washington University has a strong accounting control environment and guards its image as a careful steward of charitable and public funds. Given the decentralized nature of the university, Senior Management relies heavily upon individual judgment at all levels of the organization in determining when expenses are necessary and reasonable.

Acceptable Supporting Documentation

Required documentation for procurement card purchases

Asset and other non-consumable item purchases

Required documentation for assets and other non-consumables

Foreign Software Purchases

Documenting software purchases from vendors outside of the United States

Non-Study Participant Gift Cards

Policy and forms for purchasing Non-Study Participant gift cards using procurement card

Returns & Exchanges

Returning items purchased on procurement card

Sales Tax

Tax exempt letter and sales tax policy

Social & Entertainment Expenses

Social & entertainment documentation requirements

Study Participant / Human Subject Payments

Policy and forms for purchasing study participant / human subject payments using procurement card

Travel Expenses

Travel documentation requirements

Unallowable purchases and practices

Transactions and practices that are not allowed on the procurement card