Special Events

General liability insurance coverage for events held in and on university owned space is required. Such events may include non-university meetings, non-university conferences, weddings, concerts and other special events or functions. Any third party leasing university space or performing on university property must provide proof of such general liability coverage.

Certificate of Insurance

Washington University requires a certificate of insurance, evidencing a minimum of $1,000,000 in coverage limits and naming Washington University as an additional insured.

All certificates of insurance should be sent to:
Washington University
Insurance & Risk Management Office
Campus Box 1084
700 Rosedale Avenue
St. Louis, MO 63112

Alcohol at Special Events

If there will be alcohol served at any event and any vendor other than Bon Appétit will be used, a certificate of insurance evidencing liquor liability coverage must also be provided. Alcohol is only allowed to be served by a caterer who can provide proof of liquor liability coverage. Staff/students are not allowed to serve their own alcohol at university events.

Third Parties without Insurance

If the event is not sponsored by the university and the outside entity does not have insurance, coverage will be purchased through the university’s special events policy. A premium will be charged for the event. The most common example of events needing such special events coverage is receptions or events at the 560 Music Center. To purchase coverage, please contact the Insurance & Risk Management Office; details about your event should be provided.

If the event is sponsored by the university and the outside entity does not have insurance, departments can utilize the University Risk Management Insurance Association (URMIA) Tenant and User Liability Insurance Policy (TULIP) to purchase coverage for the event. Premiums are based on the type of event, length of event and anticipated number of participants.

To obtain an URMIA TULIP quote and to purchase coverage, please visit the URMIA’s broker’s website. The broker requires payment in the form of a credit card at the time of purchase.