In general, the university does not pay domestic payees via wire transfer. In rare instances, exception approval may be granted by the Accounts Payable Manager or Director of Accounting Operations.
Before a supplier invoice or miscellaneous payment can be made via a wire transfer, the payee’s record must contain valid banking instructions. When requesting a new payee or a change to an existing payee, attach the Wire Transfer Banking Instructions form to the applicable task in Workday. For suppliers, use the Create Request: New Supplier or Create Request – Supplier Change task. For miscellaneous payees, use the Create Request – Miscellaneous Payee task.
Note: It is highly recommended that the form be supported by something in writing from the payee. Departments are responsible for all fees associated with supplying incorrect banking instructions.
Processing Time & Fees
- The processing time of wire transfers averages four to six business days. Some payments may require supplemental IRS forms. In those cases the IRS requires a 10 day holding period. The Tax Department will contact the requesting department if additional information or forms are needed.
- Wire Transfers will be paid in accordance with WashU’s standard supplier payment terms of 30 days (from invoice date).
- Processing fees for wire transfers range from $5 – $30. These fees will be charged to the originating department (SC205 Bank Fees).