New Lease Data Collection Form

This form is to be completed by the department when a lease agreement has been identified as a long term lease under ASC 842 that needs be set up as a lease supplier contract in Workday. For more information, refer to the Lease Accounting page. This form gathers the necessary information about a lease and once submitted, will route to External Reporting who will set the lease up in Workday. If you have questions on whether this may apply to you, contact External Reporting directly.

Name(Required)
MM slash DD slash YYYY
This field is specific to leases maintained in Archibus (XXXX-XXX-XXX). Enter the lease number here if known. If not an Archibus lease or number is not known, include a descriptor.
Include the building, address, suite number, etc.
MM slash DD slash YYYY
Enter the start date of lease contract. This may be earlier than the first payment date if an abatement period exists.
MM slash DD slash YYYY
Enter end date of lease contract.
MM slash DD slash YYYY
Enter the commencement or first payment date
Enter the supplier number (SUXXXXXX) associated with the landlord/supplier in Workday. A lease contract cannot be established without an active supplier account in Workday. Please go through Accounts Payable New Supplier protocol if not yet established.
Typically monthly
If applicable, enter amount of tenant improvement allowance provided. If N/A, enter $0.
List the name of the individual in the department who will be responsible for processing invoices for payment.
If more than 1 cost center, enter the percentage split between each applicable cost center.
Enter the Cost Center number and any other worktags that lease expense should be charged to. If not specified, the cost center default related worktags will be used.
Free form field for any additional information.
Max. file size: 100 MB.
Attach lease agreement or any other pertinent documents