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When the university is the recipient of a payment from an outside entity, the entity may request a Form W-9. Below is a list of Forms W-9 available for download.
General Information
The most recent revision of the IRS Form W-9 is October 2018. Forms provided below will be updated when the IRS form is revised. Independent student groups are separate entities for tax purposes and must provide their own Forms W-9 if requested by vendors. The forms below are not valid for use by such student organizations.
Instructions
Print the appropriate form W-9 below. At your discretion, you may include your department or school name on line 2, “Business name,” but the first line of the form (Name) may not be changed. Sign and date the form before sending to the entity or individual requesting the W-9. Any active employee of the University is authorized to sign the form.
Washington University
All departments and schools operate under the university’s federal employer identification number (FEIN). The address on the Form W-9 is used for Form 1099 reporting only. Because Forms 1099 issued to the university by vendors should be sent to the Tax Department, the address provided on the W-9 is that of the Tax Department. Departments should emphasize to vendors that the departmental invoicing or delivery address may differ from the university’s tax address.
Washington University Clinical Associates
Washington University Clinical Associates and all WUCA entities are considered “disregarded entities” for federal tax purposes. A disregarded entity is an entity that is disregarded as an entity separate from its owner. Although a disregarded entity can obtain its own Federal Employer Identification Number for purposes of filing employment tax returns, it may not use that FEIN for other tax purposes. The Form W-9 is provided to vendors upon request for Form 1099-MISC reporting only. Under the law, Form 1099-MISC reporting by vendors must be to the disregarded entities’ parent company, Washington University. Therefore, all WUCA entities’ Forms W-9 are required to provide the university name, address, tax status, and FEIN.
University Pediatric Associates LLC
Washington University Clinical Associates LLC
Washington University Clinical Associates – Arch Pediatrics LLC
Washington University Clinical Associates – Blue Fish LLC
Washington University Clinical Associates – Cloverleaf Pediatrics LLC
Washington University Clinical Associates – Fenton Pediatrics LLC
Washington University Clinical Associates – Forest Park Pediatrics LLC
Washington University Clinical Associates – Kids Docs LLC
Washington University Clinical Associates – Maryland Medical LLC
Washington University Clinical Associates – Nash Pediatrics, LLC
Washington University Clinical Associates – Northwest Pediatrics LLC
Washington University Clinical Associates – O’Fallon Pediatrics LLC
Washington University Clinical Associates – Premier Pediatrics LLC
Washington University Clinical Associates – Southwest Pediatrics LLC
Washington University Clinical Associates – Purely Pediatrics LLC
Washington University Clinical Associates – University Personal Physicians LLC
Washington University Clinical Associates – Westside Pediatrics LLC
Washington University Clinical Associates – Woods Mill Pediatrics LLC
Other Affiliates
University affiliates that are not disregarded entities have their own federal employer identification number. Forms W-9 must include the entity name, tax status, address, and FEIN. Below is a list of available Forms W-9. If you need a Form W-9 for any affiliates not listed, please contact the Tax Department.
Kingman Redevelopment Corporation
St Louis Internet2 Access Consortium LLC
Washington University Medical Center
WU Medical Center Redevelopment Corporation
Washington University Physician Network
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