Employee Overpayments

Various factors impact the options available for handling payroll related overpayments.

Payroll Checks

  1. If a current pay period error is caught prior to payday contact your payroll representative immediately so that the “live” check can be pulled. If a replacement check is needed complete an on demand request form.
  2. If  the error is caught after payday and the check has not yet been cashed complete a stop payment request form. In addition, if a replacement check is needed complete and submit an on demand request form.
  3. If a partial over payment has occurred, the gross amount overpaid can be deducted on the next payroll by notifying payroll of the amount to deduct.
  4. Alternatively, the individual who has been paid incorrectly can write a personal check to the university. If this option is used, contact your Payroll Service Representative for the net payback amount due from the employee. The check from the employee must be attached to a redeposit of paycheck form and submitted to payroll services.

Direct Deposit

  1. If a current pay period error is caught prior to payday contact your payroll representative immediately and complete a payment election reversal form. In addition, if a replacement check is needed, complete and submit a manual check request form.
  2. If the error is caught after payday and it has been 5 or less business days from the pay date, the entire direct deposit can be reversed. In addition, if a replacement check is needed, complete and submit a manual check request form.
  3. If a partial over payment has occurred, the gross amount overpaid can be deducted on the next payroll by notifying payroll of the amount to deduct.
  4. Alternatively, the individual who has been paid incorrectly can write a personal check to the university. If this option is used, contact your Payroll Service Representative for the net payback amount due from the employee. The check from the employee must be attached to a redeposit of paycheck form and submitted to Payroll Services.