Compliance Audits
Every department with a procurement card program will be subject to compliance audits.
These audits may be performed by the program administrators, internal auditors, or external auditors. Audits will check for compliance with the university’s Business Expense Policy and will include testing for:
- Receipts attached to Expense Reports
- Transactions that were not substantiated on an expense report within 60 days
- Unallowable purchases and practices
- Physical audit to verify the existence of non-consumable items, whether capitalizable (item $5,000 or more), or not (e.g. computers, cameras, etc).
- Other compliance issues as needed
Audits showing non-compliance may result in the suspension of procurement cards or the cancellation of the department’s procurement card program.
University Compliance Hotline
Reports of suspected theft, embezzlement, or misuse of University assets may be reported on the Washington University Compliance Hotline. Washington University has several reporting options and resources that are managed by multiple offices across the university. Refer to the link below link for a listing of the various options available. This link includes information on the Washington University Reporting Hotline which is a means to anonymously report on select concerns or suspected violations of university polices. https://reportingoptions.wustl.edu/