Payroll Tax Matters

Washington University staff members are unable to provide personal tax advice or recommend tax preparation services. If you have additional questions, please consult a tax advisor.

Nonresident Alien

  • You will receive a Form W-2 for all wages that were not eligible for a treaty benefit. Forms are available early January via Employee Self Service.
  • You will receive a Form 1042-S for all wages and scholarship/fellowship earnings that were eligible for a treaty benefit, and all scholarship/fellowship earnings without a treaty benefit, but with tax withheld. 1042-S forms are mailed by March 15th.
  • You must file a tax return 1040NR or 1040NR-EZ with the IRS, and with the appropriate state tax office.
  • You must file a Form 8843 with your tax return, which can be found at www.irs.gov.
  • Free assistance with federal tax filing is available using CINTAX software. For more information on this and when to expect access, please go to the OISS website.

 Resident Alien

  • You will receive a Form W-2 for all wages that were not eligible for a treaty benefit. Forms are available early January via Employee Self Service.
  • You will receive a Form 1042-S for all wages that were eligible for a treaty benefit. 1042-S forms are mailed by March 15th.
  • If you receive scholarship/fellowship earnings, the university voluntarily provides an annual informational letter reporting likely taxable stipend payments to recipients. This letter is provided by the Tax department and mailed by January 31st.
  • Free assistance with tax filing is available at some local libraries. To find a library that offers this service, click here.