Document Processing

Refer to the links below for important year end closing instructions, key dates and times, and contact information for each AIS document. Please read each document section for the steps to take on documents at their cutoff dates. Go to your Worklist option in AIS to see all problem documents. Your Worklist should be reviewed daily.

Accounting Services Team Members will be working with you to make sure documents are charged to the appropriate fiscal year.  Old year and new year transactions cannot be combined on a single document.


Blanket Orders

BO documents; includes BO change orders

Budget Adjustments

BA documents

Check Requests

CR documents

Journals

JR documents

Procurement Cards

RP documents

Purchase Orders

Includes change orders and lease maintenance orders

Receipt Vouchers & Deposits

RV documents; includes deposit processing