Year End Closing

Please read each closing section via the links below for the steps to take on documents and other closing areas at their cutoff dates. Contact information for key Accounting Services personnel may be found on the Year End Closing website under their respective area.

Following are definitions of several terms used throughout the year end closing pages:

Fiscal/Budget Year: July 1 through June 30
Old Year / FY20: July 1, 2019 through June 30, 2020
New Year / FY21: July 1, 2020 through June 30, 2021
On-line: Data entry from departmental personal computers
Fully Approved: No further approvals required on the document

FIS Hours:

  • Monday                                  8:30 a.m. to 9:00 p.m.
  • Tuesday – Friday                7:00 a.m. to 9:00 p.m.
  • Saturday                                9:00 a.m. to 5:00 p.m.

On the last working day of the fiscal year (June 30, 2020), the system will come up at 7:00 a.m. All documents must be entered and awaiting only central area approval by 5:00 p.m. Central area approvals will be completed by 6:00 p.m.

FOCUS and Data Warehouse Notes

Normally, FIS transactions entered on Saturday are not available in FOCUS and Cognos until Tuesday. However, to facilitate the year-end close, all documents entered and fully approved on Saturdays beginning June 20th through July 25th will be available for reporting in FOCUS and Cognos on Monday.

Accounts Payable Accruals

For goods received and services rendered in the old year

Asset System

Deadlines for additions, changes and deletions

Document Processing

Document processing instructions, key dates and times, and contact information for year end close

Gift Processing

Year end closing plan for gifts

Key Closing Dates Summary

Old year and new year cutoff dates by document type

Payroll Processing

Payroll Cost Transfers, New Year Sourcing and Accruals

Vacation Accrual

Year end closing plan for the vacation accrual process