Please read each closing section via the links below for the steps to take on documents and other closing areas at their cutoff dates. Contact information for key Accounting Services personnel may be found on the Year End Closing website under their respective area.
Following are definitions of several terms used throughout the year end closing pages:
|Fiscal/Budget Year:||July 1 through June 30|
|Old Year / FY18:||July 1, 2017 through June 30, 2018|
|New Year / FY19:||July 1, 2018 through June 30, 2019|
|On-line:||Data entry from departmental personal computers|
|Fully Approved:||No further approvals required on the document|
- Monday 8:30 a.m. to 9:00 p.m.
- Tuesday – Friday 7:00 a.m. to 9:00 p.m.
- Saturday 9:00 a.m. to 5:00 p.m.
On the last working day of the fiscal year (June 29, 2018), the system will come up at 7:00 a.m. All documents must be entered and awaiting only central area approval by 5:00 p.m. Central area approvals will be completed by 6:00 p.m.
FOCUS and Data Warehouse Notes
Normally, FIS transactions entered on Saturday are not available in FOCUS and Cognos until Tuesday. However, to facilitate the year-end close, all documents entered and fully approved on Saturdays beginning June 23rd through July 28th will be available for reporting in FOCUS and Cognos on Monday.
For goods received and services rendered in the old year
Deadlines for additions, changes and deletions
Document processing instructions, key dates and times, and contact information for year end close
Year end closing plan for gifts
Old year and new year cutoff dates by document type
Payroll Cost Transfers, New Year Sourcing and Accruals
Year end closing plan for the vacation accrual process